Abstracts

Abstract submissions are welcome for ARMA 2020: Pathways to Inclusion > Driving Change. The conference topic is equality, diversity and inclusion and this should be considered when planning your submission.

Key dates:

Abstract submission opens: Mid-December 2019 (date TBA)
Parallel Session abstract submission closes: 31 January 2020
Notification of outcome: w/c 24 February 2020

Poster abstract submission closes: Date TBA


Abstract overview

Anyone can submit an abstract; member or non-member. An abstract is a brief summary of the session you want to present at conference. It provides information for delegates to help them choose which sessions to attend. Importantly, it’s also the way that the Conference Working Group decide which presentations are included in the programme and which aren’t. Think of the abstract like a sales tool or elevator pitch. It gives you the opportunity to demonstrate what you can bring to conference.

The abstract submission process for ARMA 2020 will be through an online portal. Selected abstracts will present at conference, either with a poster or in a parallel session. Focusing on the eight conference themes outlined below, parallel sessions are 1-hour in duration and run four times over the two days. During each parallel session there will be eight rooms running simultaneously. Selected abstracts will be invited to deliver a single 1-hour session during one parallel session. Posters will be on display within the main exhibition, available to view online and poster presenters will present their poster during one of the two parallel sessions on day one.

During the submission process you will submit both your abstract and, with the exception of those wishing to present a poster, a plan of what your session will look like on the day. Your plan for how the session will run on the day will be reviewed as part of the selection process so it’s important you give this careful consideration.

Themes

The conference topic is equality, diversity and inclusion. Please consider EDI when preparing your submission. During the submission process you will be asked to submit your abstract under one of the following conference themes:

  1. Policy & strategy
  2. Funding & development
  3. Project & portfolio management
  4. Culture, environment & people
  5. Impact & public engagement
  6. Governance
  7. Systems & processes
  8. Open research

Presentation type

We like to keep ARMA conference as engaging as possible and there is a great deal of flexibility around how you present at conference. You can deliver any of the following:

Seminar with Q&A:

  • This could take the form of one speaker with Q&A or a panel discussion. For a panel please note you will be responsible for identifying and organising all presenters
  • The room can be set in a cabaret or theatre style
  • All parallel sessions will be pre-booked and you can set a maximum capacity for your session
  • Sessions should last 1 hour including time for Q&A
  • Presenters must be registered to attend conference as a paying delegate.

Open Session:

  • This could take the form of an interactive workshop, outdoor walking presentation, PechaKucha or something entirely different
  • You are free to propose any type of session you like providing you can organise it and, together with your abstract, submit a comprehensive plan of how you will run the session on the day
  • You are encouraged to make use of the fantastic outdoor spaces at ICC Wales
  • If using a conference room, the layout will be cabaret style
  • All parallel sessions will be pre-booked, and you can set a maximum capacity for your session
  • The session should last 1 hour
  • Presenters must be registered to attend conference as a paying delegate.

Poster Presentation:

  • Poster presenters must register to attend conference as a paying delegate and display their poster for the full 2 days
  • Presenters must be prepared to speak about their poster for 3 mins during one of the two parallel sessions on day 1 – details and slot to be confirmed with notification of acceptance
  • Poster size is A0 in portrait orientation; 1189(H) x 841(W) mm
  • Two prizes available for best poster – best poster chosen by the Director of Conference and best poster chosen by delegate vote
  • The two ‘best poster’ presenters receive free attendance at ARMA 2021.

Abstract submission

The abstract itself can be a maximum of 200 words. In addition, you will have 200 words to describe how the session will look and how you will run it on the day (poster presenters exempt). This plan will be reviewed alongside your abstract as part of the selection process so it’s important you give it careful consideration.

The online abstract submission portal is a simple step by step process. You will be asked to input information under each of the following sections:

  • Title of abstract (word limit: 15). Your title should make clear what your session will be about but can be as creative as you wish!
  • Presentation type. Indicate the type of presentation you would like to deliver; Seminar with Q&A, Open Session or Poster Presentation.
  • Theme. Select one of the 8 themes to submit your abstract under.
  • Name, organisation, and job title of your main presenter. This person will act as the main contact for this abstract and will be listed as first presenter.
  • Name, organisation, and job title of co-presenter(s)
  • Main Presenter Bio (word limit: 100). Provide some details about you: your work experience, current role and hobbies.
  • Abstract (word limit: 200). Enter your abstract. Explain what you’re trying to achieve with your session, any background research or practice your session is based on and what benefits the delegates will get from attending.
  • Session plan (word limit: 200) – poster presenters exempt. Provide a comprehensive plan of what your session will look like, how you’ll present the information and run the session on the day. If applicable, please state the maximum capacity for the session. This plan will be reviewed alongside your abstract as part of the selection process.
  • Target audience. Specify the career level your session is aimed at i.e. Foundation – within first 2 years of RMA role; Advanced > 2 years; Leader – Director/ Deputy Director or aspiring to a leadership role.
  • Focus. Is the session strategic? Is it focused on technical detail? Or is it a broad overview/ introduction to a particular topic?
  • Keywords. Add up to five key words that best describe your session.
  • Have you presented at a conference before? We want to encourage new voices to present in Wales, so please do let us know.

Terms and conditions

  • The abstract submitted adheres to the submission guidelines outlined above
  • The abstract submitted is in English
  • The text of the abstract along with the names and affiliations, poster, PowerPoint presentations and/or additional documents as requested will be published on the conference website and this will not raise any copyright issues
  • This abstract has only been submitted once for the ARMA annual conference 2020
  • Conference Working Group reserves the right to ask presenters to change presentation type in order to create a more cohesive conference programme
  • Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the conference
  • It is the responsibility of the main presenter to submit the abstract. They are the main contact with responsibility to communicate with other co-authors and ensure they are all registered in order to be included in the programme
  • All accepted presenters must confirm in writing and register to attend conference by TBA. Accepted presenters not registered by this date may be removed from the programme
  • All presenters are registered to attend conference as a paying delegate and available to present on 10 & 11 June 2020 at ICC Wales.