Abstracts

Abstract submission for ARMA 2020 has now closed.

Key dates:

Abstract submission opens: 16 December 2019
Parallel Session abstract submission now closed: 31 January 2020 (Midnight)
Notification of outcome: w/c 24 February 2020

Poster Presentation abstract submission now closed: 16 March 2020 (Midnight)
Notification of outcome: w/c 30 March 2020


Abstract Guidelines

Overview

Anyone can submit an abstract; member or non-member. An abstract is a brief summary of the session you want to present at conference. It provides information for delegates to help them choose which sessions to attend. Importantly, it’s also the way the review panel decide which presentations are included in the programme and which aren’t. Think of the abstract like a sales tool or elevator pitch. It gives you the opportunity to demonstrate what you can bring to conference.

The abstract submission process for ARMA 2020 will be through an online portal. Selected abstracts will present at conference, either with a poster or in a parallel session. Focusing on the eight conference themes outlined below, parallel sessions are 1-hour in duration and run four times over the two days. During each parallel session there will be eight rooms running simultaneously. Selected abstracts will be invited to deliver a single 1-hour session during one parallel session. Posters will be on display within the main exhibition, available to view online and poster presenters will present their poster during one of the two parallel sessions on day one. Click here to view an example poster from ARMA 2019.

During the submission process you’ll submit both your abstract and, with the exception of those wishing to present a poster, a plan of what your session will look like on the day. Your plan for how the session will run on the day will be reviewed as part of the selection process so it’s important you give this careful consideration.

Outdoor Spaces

ICC Wales is set in acres of stunning woodland and features several fantastic outdoor spaces which you’re encouraged to make use of.

  • Outdoor Plaza – 2500m2 suitable for outside exhibitions, fresher networking and breakouts. Max 100 people
  • Woodland Walk – enjoy a rejuvenating walk through the Welsh woodland surrounding ICC Wales
  • Outdoor Terraces x2 – bring fresh air to your meetings. 10 people each
  • Ponder Pods – informal meeting places to network with colleagues. Max 5 people.

Themes

The conference topic is equality, diversity and inclusion. Please consider EDI when preparing your submission. During the submission process you’ll be asked to submit your abstract under one of the following conference themes:

  1. Policy & strategy
  2. Funding & development
  3. Project & portfolio management
  4. Culture, environment & people
  5. Impact & public engagement
  6. Governance
  7. Systems & processes
  8. Open research

Submission type

You can submit an abstract for a Poster Presentation or Parallel Session. With a Parallel Session submission there are two further presentation types to choose from.

Parallel Session

Seminar with Q&A:

  • This could take the form of one speaker with Q&A or a panel discussion. For a panel please note you will be responsible for identifying and organising all presenters
  • The room layout will be cabaret style
  • All parallel sessions will be pre-booked by delegates
  • Sessions should last 1 hour including time for Q&A
  • Presenters must be registered to attend conference as a paying delegate.

Open Session:

  • This could take the form of an interactive workshop, outdoor walking presentation, PechaKucha or something entirely different
  • You are free to propose any type of session you like providing you can organise it and, together with your abstract, submit a comprehensive plan of how you will run the session on the day
  • You are encouraged to make use of the fantastic outdoor spaces at ICC Wales
  • If using a conference room, the layout will be cabaret style
  • All parallel sessions will be pre-booked by delegates
  • Parallel session rooms at ICC Wales can accommodate 100+ however we understand your session may only be suitable for a smaller number. If necessary, you can stipulate the maximum capacity for your session
  • The session should last 1 hour
  • Presenters must be registered to attend conference as a paying delegate.

Poster Presentation

  • Poster presenters must register to attend conference as a paying delegate and display their poster for the full 2 days
  • Presenters must be prepared to speak about their poster for 3 mins during one of the two parallel sessions on day 1 – details and slot to be confirmed with notification of acceptance
  • Poster size is A0 in portrait orientation; 1189(H) x 841(W) mm
  • Two prizes available for best poster – best poster chosen by the Director of Conference and best poster chosen by delegate vote
  • The two ‘best poster’ presenters receive free attendance at ARMA 2021.

Click here to view an example poster from ARMA 2019.

Abstract submission

The abstract itself can be a maximum of 200 words. In addition, you’ll have 200 words to describe how the session will look and how you’ll run it on the day (poster presenters exempt). This plan will be reviewed alongside your abstract as part of the selection process so it’s important you give it careful consideration.

There are two separate online portals for abstract submission – Poster Presentation and Parallel Session. Both portals follow a simple step by step process and depending on which you’ve chosen, you’ll be asked to input information under the following sections:

  • Title of abstract (word limit: 15). Your title should make clear what your session will be about but you can be as creative as you wish!
  • ** Presentation type. Indicate the type of parallel session you would like to deliver – Seminar with Q&A or Open Session.
  • Theme. Select one of the 8 themes to submit your abstract under.
  • Name, organisation, and job title of your main presenter. This person will act as the main contact for this abstract and will be listed as first presenter.
  • Name, organisation, and job title of co-presenter(s).
  • Main Presenter Bio (word limit: 100). Provide some details about you: your work experience, current role and hobbies.
  • Abstract (word limit: 200). Enter your abstract. Explain what you’re trying to achieve with your session, any background research or practice your session is based on and what benefits the delegates will get from attending.
  • ** Session plan (word limit: 200). Provide a comprehensive plan of what your session will look like, how you’ll present the information and run the session on the day. If applicable, please state the maximum capacity for the session. This plan will be reviewed alongside your abstract as part of the selection process.
  • ** Session content level. Is the content of your session an overview/ introduction for those new to the topic? Is it for technical specialists or those with a specific interest in the topic? Or is it at strategic level for those able to initiate change at an institutional level?
  • Have you presented at a conference before? Let us know if you’ve previously presented at ARMA conference and/ or another conference.

** Not applicable for Poster Presentation abstract submission.

Terms and conditions

  • The abstract submitted adheres to the submission guidelines outlined above
  • The abstract submitted is in English
  • The text of the abstract along with the names and affiliations, poster, PowerPoint presentations and/or additional documents as requested will be published on the conference website and this will not raise any copyright issues
  • This abstract has only been submitted once for ARMA annual conference 2020
  • The review panel reserves the right to ask presenters to change presentation type in order to create a more cohesive conference programme
  • Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the conference
  • It is the responsibility of the main presenter to submit the abstract. They are the main contact with responsibility to communicate with other co-authors and ensure they are all registered in order to be included in the programme
  • All accepted presenters must confirm in writing and register to attend conference by 28 April 2020. Accepted presenters not registered by this date may be removed from the programme
  • All presenters are registered to attend conference as a paying delegate and available to present on 10 & 11 June 2020 at ICC Wales.